This Applicant Privacy Notice (“Privacy Notice”) describes the collection, use, retention, and sharing of your personal information when you apply for a position at Swoogo LLC (“Swoogo”, “we”, “us”, “our”). This Privacy Notice does not apply to third party sites or services outside of Swoogo’s careers webpage (“Careers Page”) and application process. For additional information, please see our website Privacy Notice.
PERSONAL INFORMATION WE COLLECT, WHY AND FOR HOW LONG
When you apply for a position at Swoogo, we collect or receive personal information at various stages in the application process, as described below:
Complete an application. When you apply for a position at Swoogo, we collect, through our third party applicant tracking system, your personal identifiers (name, email address, telephone number, mailing and physical address), your professional or employment information (resume/CV, cover letter (if provided), and if provided as part of the resume/CV, the following information: certifications or licenses, qualifications, employment history, educational history), references’ name and telephone number), your salary expectation, and any other information you choose to include with your application. We use this information to review your background and skills, to determine your qualifications for the role you are applying to, and to confirm information related to your employment and education. For legal compliance purposes, we collect your protected classifications (citizenship status and preferred pronoun), to determine if you are legally authorized to work in the United States. We retain this information for as long as required by applicable law.
- Information from references. When you provide references with your application, we will obtain from your references, your professional or employment information (confirmation of details on your resume/CV, certifications, qualifications, employment history, and educational history), and inferences drawn from your references, such as their thoughts on your behavior, intelligence, abilities, and aptitudes. We use this personal information to assess your suitability for the position for which you have applied. We retain this information for as long as required by applicable law.
- Responses to role-based aptitude and skills test. When you complete a role-based technical skills test as part of our hiring process, we collect the responses you provided. We use your responses to draw inferences about your skills to determine your suitability for specific role(s). We retain this information for as long as required by applicable law.
- Participate in a videoconference interview. When you participate in a videoconference interview, we will collect through our third party videoconference provider, but not record or otherwise retain, your audio and visual information (the sound of your voice and your physical appearance during the interview) to facilitate the interview and our communication with you.
- Conduct a background check. When a background check is requested as part of the applicant review process, our third-party background check provider Checkr or Certn (depending on your location), will collect, from you, your personal identifiers (name, date of birth, and physical address) and your sensitive identifiers (Social Security number). We use this information to verify your identity, credentials, employment history, and criminal history (if any). We retain this information for as long as required by applicable law.
Information Collected Automatically by Cookies
In addition to the personal information you provide or we collect from third parties, when you use our Careers Page, we collect information automatically via cookies and similar technologies.
We use essential, performance, marketing, and analytics cookies to collect your usage, device, and location information when you interact with the Careers Page. We use this information to: (i) track you within the Careers Page; (ii) enhance user experience; (iii) conduct analytics to improve the Careers Page; (iv) prevent fraudulent use of the Careers Page; and (v) diagnose and repair errors, and, in cases of abuse, track and mitigate the abuse.
HOW WE SHARE YOUR PERSONAL INFORMATION
Swoogo shares personal information in the following instances:
- Within Swoogo. We share applicant personal information among our hiring decision-makers (i.e. human resources department, senior management, and hiring managers) to assess applications and make hiring decisions. Access to applicant personal information is limited to those on a need to know basis.
- In the event of a corporate reorganization. In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, acquisition, sale, joint venture, assignment, consolidation, transfer, change of control, or other disposition of all or any portion of our business, assets or stock, we would share personal information with third parties, including the buyer or target (and their agents and advisors) for the purpose of facilitating and completing the transaction. We will also share personal information with third parties if we undergo bankruptcy or liquidation, in the course of such proceedings.
- For legal purposes. We share your personal information where we are legally required to do so, such as in response to court orders, governmental/regulatory bodies, law enforcement or legal process, including for national security purposes. We may share your information with our legal advisors or auditors to establish, protect, or exercise our legal rights or as required to enforce our terms of service or other contracts or to defend against legal claims or demands. We also share this information with third parties as necessary to: detect, investigate, prevent, or take action against illegal activities, fraud, or situations involving potential threats to the rights, property, or personal safety of any person; to comply with the requirements of any applicable law; or to comply with our legal obligations.
Sharing in the Preceding Twelve (12) Months
For Business Purposes. In the preceding twelve (12) months, Swoogo has disclosed the following categories of personal information for a business purpose to the following categories of third parties.
- We have disclosed your personal identifiers and professional or employment information with service providers that assist us in the application process. These service providers include our background check provider, applicant tracking provider, videoconference platform provider, and cloud provider.
- We have disclosed your personal identifiers and internet or other electronic network information to our IT support to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, and to identify and repair errors that impair functionality.
For Sale. Swoogo does not sell applicant personal information.
RIGHTS OF CALIFORNIA APPLICANTS
The California Consumer Privacy Act of 2018 (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”) (collectively, “CPRA”) entitles California residents to certain rights. If our processing of your personal information is subject to the CPRA, you are entitled to the following rights:
- Right to Access/Know. You have the right to request what personal information we have collected, used, disclosed, and sold about you, unless doing so proves impossible or would involve disproportionate effort.
- Right to Deletion. You have the right to request the deletion of your personal information that we collect or maintain, subject to certain exceptions. Once we receive your request to delete and confirm your identity, we will delete (and notify any service providers or third parties, who we have shared or sold your personal information to, to delete) your personal information, unless an exception applies under applicable law, including to comply with a legal obligation.
- Right to Opt-Out of Sale/Sharing. You have the right to opt-out of the sale or sharing of your personal information to third parties. Swoogo does not have actual knowledge that it sells or shares personal information of minors under the age of sixteen (16) years. To exercise your right to opt-out of the sale or sharing of your personal information visit Do Not Sell or Share My Personal Information.
- Right to Non-Discrimination. You have the right to not receive discriminatory treatment if and when you exercise your rights to access, delete, opt-out, correct, or limit use of sensitive personal information under the CPRA.
- Right to correct: You have the right to correct inaccurate personal information that we collect or maintain.
- Right to limit use of sensitive personal information: You have the right to limit the use of how we use your sensitive personal information. Sensitive information includes, for example, Social Security number, driver’s license number, biometric information, precise geolocation, and racial and ethnic origin. Swoogo does not use your sensitive personal information for more than the purpose for which it was collected.
To exercise your right to access/know or delete your personal information, you may submit a request via email at [email protected]. You can also exercise your rights by visiting our Privacy Rights Request page. For requests submitted via telephone or email, you must provide us with sufficient information that allows us to reasonably verify you are the person about whom we collected the personal information and describe your request with sufficient detail to allow us to properly evaluate and respond to it, including name and email address. If we are not able to verify your identity for access and deletion requests with the information provided, we may ask you for additional pieces of information (name, email, and telephone number.
To opt out of the sale or sharing of your personal information, visit Do Not Sell or Share My Personal Information, or utilize the opt out preference signal to instruct us to not sell or share any of your personal information collected online. The opt out preference signal will apply to the device, platform, or browser in which you utilize it. You can utilize the opt out preference signal by turning on the signal in your device, platform, or browser settings.
Only you, or a person that you authorize to act on your behalf may make a request related to your personal information. If you are an authorized agent making a request on behalf of another individual, you must provide us with signed documentation that you are authorized to act on behalf of that individual.
We implement appropriate technical and organizational security measures, such as access controls and encryption, to protect the personal information that we collect and maintain from unauthorized access, destruction, use, modification, or disclosure. However, no security measure or modality of data transmission is 100% secure, and we are unable to guarantee the absolute security of the personal information we have collected from you.
CHANGES TO THIS PRIVACY NOTICE
We may amend this Privacy Notice in our sole discretion at any time. If we do, we will post the changes to this page, and will indicate the date the changes go into effect. We encourage you to review our Privacy Notice to stay informed. If we make changes that materially affect your privacy rights, we will notify you by prominent posting on the Website and/or via email, and obtain your consent, if required.
If you have any questions or concerns regarding this Applicant Privacy Notice, please contact us via email at [email protected].